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Microsoft Powerpoint


DAY 1    Launching and starting Ms Power Point


i.)  Click the Start button
ii.)  Point on All Programs
iii.) Select Microsoft office
iv.) Click ms PowerPoint 2007

Method 2

i.)        Click the Start Button

ii.)        Select the Run command

iii.)        Type the word powerpnt

iv.)        Click Ok or press enter key

Exit the PowerPoint program

i.)  Click on the Office button ii.)  Select Close

iii.) Or click the Close button on the far right side of the top corner

Parts of a PowerPoint window

–     Microsoft office button

–     Quick access toolbar

–     Title bar

–     Ribbon

–     Ruler

–     slide

–     horizontal scroll bars

–     Status bar

Getting help and assistance

v.)  Click the Help button on the far right side of the ribbon or press

vi.) Type your question on the word help vii.) Click Search

viii.)S elect from the topic from the options Creating a blank presentation

i.)        Click the Office button

ii.)        Select New

iii.)        On New Presentation dialogue box select Blank presentation

iv.)        Click Create

Creating a presentation with templates

i.)        Click the Office button

ii.)        Select New

iii.)        On New Presentation dialogue box select Installed Templates

iv.)        Select a suitable template

v.)        Click Create

vi.)        Replace the suggested contents with personal information

DAY 2    Kinds of  slide layout


Definition of terms

Layout – it refers to the way things are arranged on a slide a layout

contains place holders
which I turn hold text such as titles and bulleted list and slide content such as tables, chart, pictures,
shapes and clip art.


Definition of terms


Slide layout include; title slide, title only, blank layout, comparison,

content with caption e.t.c

Inserting a new slide

i.)        Click the Home tab

ii.)        On Slide group select New slide command

N/B click the arrow below to select a suitable slide layout Deleting a slide

i.)        Make sure the slide is displayed by clicking on it

ii.)        Click the Home tab

iii.)        On Slide group select Delete slide

Duplicating a slide

i.)  Click the Home tab

ii.)  On Slide group select New slide

iii.) Click Duplicate Selected Slide

Inserting text in a slide

i.)        Ensure that the slide has a place holder for text

ii.)        Click the text place holder and type

iii.)        You can also insert text by manually drawing a text box. By

clicking Insert tab on Text group choose Text Box.

Inserting pictures in a slide

i.)        Click Insert tab

ii.)        On Illustrations group select Picture

iii.)        Select a suitable picture on the Insert picture dialogue

iv.)        Click Insert

Formatting text in slide

i.)        Select the text to be formatted

ii.)        Click the Home tab

iii.)        On Font group select the size, color, style, underline, font type


Zooming in and out of a slide

i.)        Click the View tab

ii.)        On Zoom group select  Zoom

iii.)        Select the appropriate magnification e.g. fit to window

Using different kinds of view

i.)        Click the View tab

ii.)        On Presentation Views group choose any of the following;

Normal view – switches to normal view, were you can work on one slide at a time or organize the structure of all the slides in your presentation Slide sorter view – displays miniature versions of all slides in a

presentation, complete with text and graphics. In slide sorter view you can reorder slides, add transitions, and animation effects, and set timings for electronic slide shows.

Note page view – displays note pages for the selected slide, were you can create speaker notes for the slide.

Slide show view – runs your slide show, beginning with the current slide.


Animate: to add a special

visual or sound effect to
text or an object. For
example you can have

your text bullet points fly in from the left, one word at a time or hear the

sound of applause when a picture is uncovered.

Slide transition:

Adds or changes the

special effects that

introduces a slide during a slide show. For example you can play a sound

when the slide appears, or you make the slide fade from black


ii.)        Click on Animations tab

iii.)        On Animations group select Custom Animation

iv.)        Check to select item to be animated by;

Click on the text or object, then click on Add Effects

v.)        Choose an Entrance, Emphasis, Exit and Motion Paths

vi.)        On transition to Slide group select;

Transition speed, transition sound, select whether on mouse click

or automatic on advanced slide


Selecting and applying designs

i.)        Click the Design tab

ii.)        On Themes group select a suitable design

iii.)        Click on colors to choose a suitable color

iv.)        Click on fonts to change the font of text

Applying background to your slides

i.)        Select the Slide

ii.)        Click on Design tab

iii.)        On Background group click Background Styles

iv.)        Select any background

v.)        For more background options select Format Background

vi.)        Select the preferred fill and picture

Using the slide master to format your slides

i.)        Click the View tab

ii.)        Select the Slide Master on Presentation Views

iii.)        Apply the appropriate formatting, animations and images in the


Formatting your picture

i.)        Click the Insert tab

ii.)        On Illustrations group select Clip Art

iii.)        Insert a clip art and select it

iv.)        Click Formating tab

v.)        On the Adjust group adjust the brighteness, contrast, recolor e.t.c

Working with word art

i.)        To insert word art click on the Insert menu

ii.)        On Text group select Word Art

iii.)        Select a word art style

iv.)        Type your text


Designing different kinds of charts


Ø  SmartArt

i.)        Process

ii.)        Cycle

iii.)        Hierarchy

Ø  Charts

i.)        Line

ii.)        Pie

iii.)        Bar

Ø  formatting your charts

DAY 7  Adding a speakers notes to your slide

i.)        Click View tab

ii.)        Select Note Page command on Presentation Views group

iii.)        Zoom to an appropriate magnification

iv.)        Type appropriate words to accompany the selected slides

v.)        Zoom to any other magnification when finished

Applying header and footer to your slide

i.)        Click on the Insert tab

ii.)        On the Text group select the Header& Footer command

iii.)        Under the Slide tab click the check boxes to apply a date, slide

number or slide footer

iv.)        Click on the Notes& Handouts tab to apply Headers & Footers to

the notes and handouts

v.)        Click on the check boxes to include date &time page number,

Header &Footer Text.

vi.)        Click Apply to All button to apply the changes

Moving through a presentation

Starting a presentation

i.)        Click on the Slide Show tab

ii.)        On start Slide Show group select From Beginning to start from the

first slide, From Current to start for the currently selected slide

iii.)        Press F5 to start the show

Ending the show

i.)        Press esc key

ii.)        Right click within the show and click End Show option

Moving through a presentation

i.)        While in Slide Show View click on the button that appears at the

bottom left corner

ii.)        Click  the next option to move to the next slide or object

iii.)        Click on the previous option to move to the previous slide or


iv.)        Point on the go to and move to a specific slide using the slide


v.)        Click Speaker Notes to view or add notes for the slide

vi.)        Under the pointer option you can choose to use a pen in the slide

show and also select  a pen color

vii.)        Use the meeting minder to take minutes and actions  items during

the presentation and late import them into a word processor

DAY 8   Using PowerPoint drawing tools


i.)        To draw an object in ms PowerPoint click Insert tab

ii.)        On Illustrations group click Shapes

iii.)        Choose a Shape tool then drag to draw the object

iv.)        Select the object click Home tab and select shape fill on Drawing


v.)        Shape outline for outline color, shape effects for 3D and

additional effects

Rotate an object


i.)        Select the object by clicking on it

ii.)        Click on Format tab

iii.)        On Arrange click Rotate

iv.)        Select an angle


i.)        Click the object to display the rotating handles

ii.)        Position the pointer on the rotating handles

iii.)        Hold down the mouse button and move to rotate

Arranging overlapping objects

i.)        Select an overlapping object

ii.)        On the Home tab, Drawing group click Arrange

iii.)        Choose any of the following; bring to front, send backward, send

to back, bring forward.

DAY 9                                              Importing and exporting text and objects


i.)        Open the source program e.g. ms word

ii.)        Cut information e.g. text or graphics

iii.)        Open PowerPoint program

iv.)        Paste the information


i.)        Cut the information e.g. text or graphics in PowerPoint

ii.)        Open a destination program

iii.)        e.g. word

iv.)        paste the information there

page setup

i.)        click the Design tab

ii.)        select Page Setup on Page Setup group

iii.)        set the slide and note page orientation

iv.)        click Ok to save the settings

setting a presentation options such as a continuous slide show

i.)        click Slide Show tab

ii.)        on Set Up group select Set Up Slide Show command

iii.)        click to check the loop continuously until escape check box

iv.)        click Ok to save the settings